DIRECTORATE DIVISION (Office of the Director/Secretary)
The Director is the Chief Executive and Accounting Officer who coordinates and supervises the activities of all the Divisions and gives Annual Report on the activities of the Board. The office also supervises the activities of the following Units:
Procurement Unit: This Unit is directly under the office of the Director and is saddled with the responsibility of ensuring that procurement is done in a transparent, timely and equitable manner, to ensure accountability in line with the procurement Act of 2007.
MANDATE OF THE UNIT
To ensure that goods and services needed by the Board are procured with due attention to economy and efficiency.
To ensure that public fund is used to buy only those goods and services needed for National development.
To give all qualified bidders an equal opportunity to compete for contracts.
To encourage the development of local Contractors and manufacturers.
Manage the procurement proceedings right through contract execution in collaboration with other relevant Units, Departments and Agencies.
Advice Management on procurement and other related matters.
Information/SERVICOM Unit: Is a unit under the Directorate Division of the FCT Scholarship Board that was created right from inception of the Board. It is charged with the responsibility of positively projecting the image of the Board, disseminating and managing information effectively as well as carrying out media relations on behalf of the Board.
The Information/SERVICOM Unit also helps the Board in coordinating public functions by preparing the venue, writes speeches for key Officers and anchors all programmes of the Board.
Other activities carried out by the unit includes issuance of press releases
Regular features of the Board's events in Abuja Digest Weekly (a weekly news publication of FCTA) and a host of other National Dailies including the news column in this Website in order to create greater awareness about the Board's activities.
The Unit handles the subscription and distribution of newspapers to all the key officers in the Board.
It also places all advertisements in the media in regards to sales of application forms, monitoring and screening of new and continuing beneficiaries for the students in all parts of the Country.
SERVICOM on the other hand, dwells on the need to properly deliver timely, efficient and good service to the people.
SERVICOM believes that all Nigerians have a right to be served right. This section in the Unit is well adhered to by collating all complaints with a feedback mechanism in place to address gray areas that arise as a result of delivery of service to the public.
In recent times, key achievements of the Unit could thus be highlighted below:
Effective coverage of the major events of the Board by the print and electronic media; e.g. Disbursement of scholarship materials, sale of scholarship application forms, courtesy visit to FCT graded Chiefs, granting of interview with the Daily Trust Newspapers, Voice of Nigeria (VON), Aso FM Radio, Vision FM etc.
Hosting of the FCT press Corps.
Production of the Board's profile and flyers tagged "FCT SCHOLARSHIP BOARD AT A GLANCE".
The Unit plans to engage in documentary productions for radio and television for the Board.
Monitoring and Evaluation Unit: Monitoring and Evaluation is a Unit under the office of the Director. It is charged with the following responsibilities as part of its mandate.
Designing, production and issuance of Monitoring and Evaluation (M&E) Audit forms.
Tracking the academic progress of the Beneficiaries.
Gives feedback on the entire Scholarship Programme.
Visit Beneficiaries in their respective institutions.
Advise the Board appropriately on the progress of the Beneficiaries.
To liaise, create and maintain good relationship with the various institutions.
Planning, Research and Statistics (PRS) Unit: Planning Research and Statistics is one of the Units under the office of the Director. It comprises of two Sections namely; Planning Research & Library Services and Information & Communication Technology (ICT). The Unit performs the following functions:
Plans, manages, and evaluates the Board's programmes;
Coordinates the Board's weekly Work Plans; collects, collates and records data on reports of activities of Divisions, Units and Sections of the Board;
Manages the Board's Library;
Preparation of progress and Annual Reports to showcase the activities of the Board;
Manages the Board's data bank of Scholarship beneficiaries;
Collects, Collates, generate and records data on the Screening of fresh applicants and monitoring of continuing beneficiaries;
Provide maintenance services on all Hardware, Software, Local Area Network (LAN) and other ICT related infrastructure of the Board;
Offer technical support to Divisions, Units, Sections and individual user on ICT related matters;
Coordinate the Maintenance of the Board's website and ensure unhindered connectivity to the global information community;
Internal Audit Unit:
The Unit is Mandated to ensure that:
Systems, processes, procedures on one hand and financial books, records and other relevant information relating to accounts have been faithfully maintained and stated in a complete, accurate, reliable, relevant and timely manner.
The internal control is not only adequate to safeguard all assets but to prevent and detect errors and fraudulent practices, as well as ensuring the effective, efficient and economic conduct of operations in the scholarship sector.
Daily operations and transactions, financial and operational activities comply with relevant laws, extant rules and regulations as well as strategic, tactical and operational management policies, plans and decisions.
The evaluation of implementations of operational activities, projects and programmes comply with value-for-money audit criteria.
The system for the control of expenditure is adequate and that all payments are properly authorised for the correct amounts and that they are paid to the right persons, classified to the correct heads and sub heads, and made for the purpose for which they were authorised.
100% pre-payment audit of all checked and passed vouchers is carried out and the vouchers forwarded under security schedule direct to the appropriate Central Pay Office (CPO) for payment.
The Internal Audit shall produce monthly, quarterly and half yearly reports to the accounting officer on the progress the audit with copies to the Director Of Audit FCTA, Accountant General, and the Auditor General.